Contracts Administrator


In this role you will be responsible for maintaining the document control system, you will also maintain excel worksheets for RDI schedules and drawing registers. You will be required to liaise with clients and sub-contractors to obtain information required for the successful completion of the project. You will work autonomously using your fit out/construction knowledge to problem solve and make decisions on a daily basis.


To ensure that daily, weekly and monthly deadlines are processed and met.
To assist in clerical support for the department, filing, printing Plotter drawings, preparation of reports, sending emails, preparing letters, diary management, scheduling meetings etc.
Develop, implement and maintain the document management system
Maintaining excel worksheets e.g. RFI Schedule/ drawing register
Preparation of contract documentation, Collecting RAMS, method statements and other H&S documentation
To arrange access and permits etc., required for projects
To understand and interpret drawings and to be able to identify any revisions to them.
To liaise with clients/sub-contractors, either by phone or email to obtain information required for projects
To complete time sheets, monitor absence levels and liaise with Payroll & HR to ensure personnel records are kept up to date at all times.
To be a team player and liaise with other departments within the business to obtain/provide information


  • Educated to A Level standard (or equivalent)
  • Have excellent communication both written & oral
  • Have excellent attention to detail
  • Be organised and have the ability to work to strict deadlines
  • Experience of Microsoft Office, particularly Excel, Word & Outlook
  • Previous experience in a similar role
  • Knowledge of the construction/fit out industry Desirable skills
  • Knowledge of Microsoft Project
  • Knowledge of AutoCAD
  • Relevant industry qualification

Company Benefits

  • Performance Related Bonus
  • Performance Related Bonus
  • Death in Service Insurance
  • Income Protection Insurance
  • Flexible Benefits Platform

Get In Touch…


Meet Patrick Norton MCIOB who has been part of the team at Portview for over 10years as an Estimator. Here he share… https://t.co/5JxBLYOSA7

We have the privilege of working on exceptional and exquisite projects with incredible clients. We get the opportun… https://t.co/DM4q8E3Y4S